E-newsletter October 2019


E-newsletter October 2019

Dear Colleague

Welcome to the October edition of our CIBSE Certification newsletter.

2019/20 RenewalsPay online now

The deadline to pay your 2019/20 is fast approaching. You can access your invoice and pay your registration fees online in your MyCIBSE portal.

Paying by direct debit? Registrations to pay by direct debit has now closed. If you have already registered, your payments will be taken on Tuesday 8 October. 

NB. Please note that even if you pay your registration fee we will only be sending certificates and ID cards if your registration meets the compliance requirements, so you may still be suspended. 
If you have any questions regarding your registration and compliance requirements please email epc@cibsecertification.org.


For those of you working with clients implementing ISO 50001 I am pleased to announce that we have successfully completed the transition with UKAS and are now able to offer certification for your clients to the new standard.

As always, if you have any questions about the new standard get in touch at ccms@cibse.org.

Energy Certificate Lodging Reminders

For those of you lodging Energy Certificates there are a few QA related items that we would like to remind you about this month

1.    Importance of record keeping

We have had a couple of cases recently where we have been asked to investigate the reliability of EPCs lodged some time in the past, which prompts me to remind all of you lodging EPCs that they are valid for 10 years and therefore may be challenged at any point in the ten year period, and similarly Air Conditioning Inspection Reports although their validity period is 5 years.  This means that record keeping is important, including original software files used in producing the Certificates.  Spending some time checking that you know how to convert files from old versions of software might be good CPD in this context.

2.    Verification of floor area of DECs when a site survey is required for the production of the DEC

DEC Convention 2.03 requires a verification of the floor area used in the DEC regardless of the source used to obtain this information originally (floor plans, asset register schedules, 3rd party surveys etc). In most cases this verification is a simple matter of taking a couple of sample measurements on site to confirm that the information received from the building occupier make sense. This is a mandatory part of the process and we have seen too many cases where the absence of this check fails our QA auditing procedures.

This type of oversight leads to QA audit failure so we would encourage all DEC assessors to familiarise themselves with the requirements in DEC Convention 2.03.  Please contact us if you have any questions about this at epc@cibsecertification.org.

3.    New SORs multiple lodgements

Important Information for assessors lodging Level 3 and 4 EPCs, DECs and Air Conditioning Inspection Reports in England, Wales and Northern Ireland.

Assessors lodging Level 3 and 4 EPCs, DECs and Air Conditioning Inspection Reports in England, Wales and Northern Ireland should have already received an email informing them of important new Scheme Operating Requirements (SORs), that can be found at www.easob.co.uk, taking effect on 1 July 2019.

If you have not read this information please do so now, as failure to follow the guidance will increase the likelihood of being called for QA audit.

Kind regards,

Professor Andrew Geens
BEng (Hons) PhD CEng FCIBSE
Head of CIBSE Certification Ltd.